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Invoice models, please.

J.C. Lopez-Johnston , Apr 27, 2009; 08:48 p.m.

I just covered a portraiture session to a local Texas artist for her personal/ academic portfolio. She asked me to provide her with an invoice in order to deduce the costs it from her taxes. I bought a invoice booklet at walmart, but I did not liked too much.
May any one show me and example / model of invoices ? what should I consider at the time of making my custom invoices? (serial numbers, names.... etcetera).
Thank you for your valuable help.



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Emerson Valley , Apr 27, 2009; 10:52 p.m.

An invoice can be anything and does not need to be a fancy form. You can just write it up as a letter.

Emerson Valley , Apr 27, 2009; 10:55 p.m.

An invoice can be a simple letter, it need not be a fancy form. Just write up a letter. I haev attache a very simple sample.

Undisplayable photo attachment:
Sample Invoice -- sample invoice.PNG)

Edward Mendes , Apr 28, 2009; 03:10 a.m.

Emerson is right, it doesn't have to be fancy. If however you do want something a bit more professional looking you can try Quicken or Quickbooks, they are professional business software that has invoicing in it. Alternatively there are some free options, just do a search for free invoicing software or open source invoicing software.
In general however you should include

  • Your clients name, address and maybe contact info
  • Your Name or your business name, address and contact info (always have contact info in as many places as possible so its easy for a client to find for someone else.)
  • Date
  • An itemized list of products
  • Product(s) description
  • Price per unit
  • Number of Units
  • Subtotal
  • Sales tax
  • Final total
  • Thank you statement
  • Your Logo
  • Perhaps a payment due date if needed

Hope this helps.

J.C. Lopez-Johnston , Apr 28, 2009; 09:22 a.m.

THank you Emerson and Edward for your valuable information.
As I implicitly understand, it is necessary to include the TAXES... right? I have read here in the business forum that it is something that you CAN or cannot include. What is the appropriated /correct procedure?
Thank you again

Mikael Karlsson , Apr 28, 2009; 09:41 a.m.


If you should collect sales tax or not depends on what you're selling and on the local laws. See a local CPA that can help with that. Most states that have sales tax impose it on prints, frames etc but not on digital files.

Also, I'll e-mail you my basic invoice that certainly isn't anything flashy.

Hope that helps.

J.C. Lopez-Johnston , Apr 28, 2009; 01:38 p.m.

I DO appreciate your advice!


Aimee Pieters , Apr 28, 2009; 04:16 p.m.

There are forms for invoices and other generic documents in Microsoft Word...-Aimee

J.C. Lopez-Johnston , Apr 28, 2009; 09:09 p.m.

Thank you Aimee!

Dino Kusturica , Apr 29, 2009; 10:06 a.m.

or you can use that one from excel, just customize how ever you want, easy thing.
Or you can go to microsoft website and download one of those in office download section.

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