A Site for Photographers by Photographers

Home > Learn About Photography > Fashion Photography Workflow

Featured Equipment Deals

Digital Photography Developing (Video Tutorial) Read More

Digital Photography Developing (Video Tutorial)

Learn what digital developing is, the difference between Lightroom and Photoshop, and why Lightroom will help your photography.

Latest Equipment Articles

Choosing a Mobile Photo Printer Read More

Choosing a Mobile Photo Printer

In today's mobile, digital world, we carry hundreds or even thousands of pictures around on our smartphones and tablets. Tom Persinger looks at 4 different mobile photo printer options for getting...

Latest Learning Articles

Advanced Printing with Lightroom (Video Tutorial) Read More

Advanced Printing with Lightroom (Video Tutorial)

Building upon last week's Basic Printing with Lightroom video tutorial, this advanced printing tutorial will teach you to print contact sheets, print multiple images at a time, use Lightroom's present...


Digital Photography Workflow: Fashion Photography

by Patrick Lavoie, August 2008 (updated September 2008)


Digital photography requires a solid workflow, allowing for professional preparing of digital photo files for the web and print. For the Digital Photography Workflow series, we consulted with a number of experienced professional photographers who are also stellar photo.net members and frequent contributors to the Photo.net Digital Darkroom forum, to walk us through their specific digital photography workflow.

In this article, Patrick Lavoie discusses his unique digital workflow process tailored to meet the needs of his professional career as a photo retoucher and digi-tech working with high-end fashion photographers, the set of software and tools he prefers to use, and goals he accomplishes with his digital workflow. The article is enhanced with illustrative figures and screen shots, and includes examples of photo retouched jobs from Patrick Lavoie’s portfolio. Whether you are just entering the world of digital photography and need some tips and advice on how best to post-process your images, or are a seasoned pro, the insights shared here should be helpful with your own digital photography workflow and fashion photography post-processing.

My life as a Professional Photo Retoucher and Digi-Tech

As a professional photo retoucher and digi-tech (digital assistant), my job is fairly simple yet stressful during a photo shoot. My job is to make sure everything is under control, backed up, and retouched before delivery. I work with many different fashion photographers, and all of them during the day rely on my expertise to create a workflow that works for them and for me—a workflow that is easy, reliable, and effective so the photographer can quickly see anything he needs to approve over my shoulder. The following is my workflow, the one that work for me and my client. It is by no means the best workflow nor the only one you should consider, but its the best for us and our needs. Let’s get started!

The Editing Station

Depending on where the photo shoot is, on location or in a studio, my computer setup will differ a bit; on the road I have a MacBook Pro with 3 GB of RAM.

If the shoot is in a hotel room, apartment or studio, my preferred setup is the following:

I usually arrive by about 7:30am. I set up my station in an area that will allow the client to easily review the work, but also will give me privacy during the shoot. Since I have to open some images during the shoot to look at them to detect potential problems, I don’t want the client to see those possible problems and make unnecessary comments about them. I also make sure I’m not in front of a window or close to one, as the reflection would cause bad viewing evaluation and will be pretty disturbing all day long. If there are no other options, I use 4×8 ft foam core to block any problematic light. I place my iMac 24-inch computer (4 GB of RAM), plug it into an APC battery backup (for protection against power outages—that APC gives me around 27min of running time, enough to close and save the day in case of power failure). I then plug the following into the iMac: my graphic tablet, my LaCie rugged hard drive 160 in the Firewire 800, and the card reader in the Firewire 400. The last step but one of the most important, I calibrate with a device on my monitor. I’m ready to start my day!

Computer System, Tools & Utilities

  • MacBook Pro 3GB
  • iMac 24in 4GB
  • APC Battery Backup
  • Graphic tablet
  • LaCie Rugged Hard drive 160GB
  • Card reader

Digital Post-Processing Programs

Pre-capture

Before we’re ready for the shoot, I pick up the camera to verify the basic settings and apply some corrections as needed. Here’s what I look for:

  1. Ask the photographer at what ISO he intends to photograph and make sure the camera is set to the proper ISO.
  2. Set the white balance to 5000K (can always be changed in the RAW processor).
  3. Verify that the camera is set for capturing in RAW; I don’t set the camera to shoot RAW + JPEG as I find that very confusing if I trash a bad shot, I have to make sure that BOTH files are gone. I find it’s easier to process a RAW and export it as JPEG or to create a web contact sheet.
  4. Set the camera to a basic setting (for location photography or in studio with flash, a good basic setting is ISO 100, 1/125s, and f/8 to start). Indeed, those settings will be changed by the photographer or his/her assistant later, but I set it just in case someone forgets until I get the first card.
  5. Format all the compact flash (CF) cards (not just a quick erase), put them back in their plastic cases and give them to the first assistant.

When those 6 checkpoints are done, I speak with the first assistant to define a secure method for when he/she will give me the card when I’m at my computer. I like to have the new card arrive face down on my left side so I know they need to be copied, and after I have copied everything onto my iMac I put them face up on my right side. This method helps me stay organized. Since the photographer normally has multiple 2, 4, or 8 GB compact flash cards, I keep the cards until the shoot is done, and the photographer and client like what they have on set. After I have backed everything to an external drive, I give the card back to the assistant so they can be reformatted and reused. Thus, I ensure that I have two copies of this first shoot—one on my iMac, the other on an external drive. It will be like that for ALL the shoots during the day. No one would like to stay another eight hours on the set because I didn’t do any backup during the process.

Capturing

Now that my editing station and the camera are set up and I have defined a workflow with the assistant and have checked in with the photographer, I open Adobe Lightroom (LR). I find this software very versatile and complete and it’s all I need to use during and after a photo session. I used to use Capture One Pro 3.7 before, when it was THE one to use when you shoot tethered or to professionally develop your RAW files, but since the apparition of Lightroom, I don’t use it anymore.

The first thing I do when I open LR is to set a reception folder for all the files I will copy to my computer. I open the automate menu and define a folder called RECEIVED on my desktop. This folder will be the hot folder where I will copy the RAW images from the compact flash card (I don’t like to import directly from a card—in the past too many major errors happened such as missing files, slower transfers, corruption, etc.) Then I also define a reception folder with the photographer’s name, his client name and season/year number, like this; STEPHANEMILHOMME/BAZAAR_SPRING08. In there I will ask LR to create a folder call BAZAARSP08_01 (client name, season, year, shot 01) and to name all the corresponding files BAZAARSP08_01_XXXXX.cr2 (client name, season, year, shot 01, file number, extension).

Here’s a quick step-by-step list to follow:

  1. On the Desktop, create a folder called STEPHANEMILHOMME/BAZAAR_SPRING08
  2. In there a folder called BAZAARSP08_01
  3. And in this folder, the file will be called BAZAARSP08_01_0001.cr2, BAZAARSP08_01_0002.cr2, and so on.

I’m now definitely ready to get through this long day.

The first card finally arrives after 2-3 hours of waiting. The models are normally ready around 10-11am for the first shot. I’m there since 7:30am as per the photographer’s request to prepare my setup, although that takes less than 30min. I take the CF card from my left side, put it in the card reader, copy its content to my RECEIVE folder, and watch the files appear in my LR window. As soon as the files are all imported (around 1 minute for 1 GB), I open one of them to check the exposure, setting, focus, apply a quick development setup, then I randomly open some of them again to check for possible problems and I have a quick talk privately with the photographer at my station alone. I open some of them, give him some recommendations and figure out solutions.

Here’s what I’m looking for when I open an image in LR:

  • focus
  • exposure
  • blown highlights
  • shadows too dark

The makeup artist comes and checks the hair styling, makeup, etc. The stylist asks to see the clothes zoomed in so he/she can closely examine any details he/she might need to fix. The assistant photographer inspects the lighting results in the images so he/she can discuss it with the photographer. During the private show amongst the team, everyone is already adjusting the problem they see on their respective field of work on set. As for me, I’m doing my “magic show” adjusting the image quickly. It’s important that the client see something better than the RAW shot but not as good as the final shot. With the photographer’s approval, the client is invited to take a look at the shot with him and the art director. Why show something not good enough or in progress to an already nervous client who is investing thousands of $ if you don’t like or don’t feel the shot should be shown?

When everything has been talked about, revised, and approved, the shoot continues. I wait for the other cards and repeat the same steps as before for copying the files to my computer. Soon we are ready for editing and adjusting the second image of a series.

After 2-3 sessions have been completed, it’s lunch time! The first session usually takes longer to complete because everything needs to be set up. Normally, every consecutive image session is finished in around 1.5 hours each. During lunch, I re-backup everything and then when I’m back from lunch I trash the first backup (the one that was on the LaCie hard drive since the beginning).

Usually editorial requires 6-8 sessions, 10 for a main campaign, 2-3 for a difficult concept that will require a lot of post production, 1-2 for a beauty shot for a cosmetic company requiring 3-4 hours per shoot requiring at least another 5 hours of retouching to get them absolutely perfect.

Organizing

After lunch, I do a first selection with the client so the photographer can have some feedback and directives. He might not take them, but at least he knows which ones the client chooses. I don’t apply keyword, metadata, category and other things like that during the shoot. Folder and file naming are normally enough for their needs, and definitely enough for me. I either create a version of a file, or stack images together, but while I wait for the next CF card, I’m already preparing catalogs that contain all the applied presets and tagged images, by using the “export as catalog” feature, to the photographer’s hard drive. This is so he can arrive at his studio and simply import these catalogs into his own LR and have the same thing as my version of the file. This will make it easier to communicate later.

Once the half day is done, catalog created and saved onto the photographer’s hard drive, I continue my afternoon just like my morning—wait for more cards to come, cleaning up the session, apply some corrective settings on them, talk with the photographer, have the client approve the image, and if we have time, do a quick tag across the images, backup and finish the day!

Once the day is over, we are all go for a good night’s sleep. The day after is image editing day, where the photographer and I will tag more images, clean the folder more seriously, and select some images to be sent to the client via a web contact sheet or simply via email.

As soon as the files have been sent, a new final backup will be created on a hard drive, a server or other similar solution. We wait again for the final client choice.

Post-Processing

Some days later, I will receive the final image choice numbers from the client/agency, sometimes even with the page layout so I can see which images will be printed together, or at what size they will be printed. Notice that only I receive this material because I’m normally the photo retoucher after those shoots. If I was only the digi-tech, my job will have finished the day I sent the final JPEG to the client.

When I receive the final choice number by email, I have the client send me the JPEG images and their corresponding numbers. Why? Because in the past some clients misstyped a number and I chose the “wrong visual” image to be retouched. After a couple hours of working, the client realized I had not worked on the “right number.” I now ask for the numbers AND the low-res images that match the choices. Double protection, less time lost.

Once I have this material with me, I go directly onto my hard drive in the specific folder to get only the images selected, copy them to another directory to create a folder by itself call RAW_SELECTED. I put it in the same folder as the rest of the job, but I will only import this folder in LR since I don’t need all of the images to be processed but only the selected one. Notice I said, “I copy them to another folder” not move them, as I still want the original to be in their respective folders (as per the backup). Here is what my folder looks like at that stage:

The main folder is, as described earlier, STEPHANEMILHOMME/BAZAAR_SPRING08. The subfolder is with the client’s name, numbered for every different style, or for each time the photographer said shot done. So in that case:


BAZAARSP08_01
BAZAARSP08_02
BAZAARSP08_03, etc.

In the main folder, I will create other subfolders:

  • RAW_SELECTED: this is where all the chosen images have been copied, from the first to the last shot. We can assume that I should have a BAZAARSP08_01 to 08 if we have taken 8 different images for an editorial session. This folder will be imported in LR.
  • PSD_HIREZ: I create this folder now as I will need it to receive my images when I export them from LR. This is where I will put my in-progress originals, the ones that will never, never, NEVER be shipped to a client simply because I don’t want to give them the secret recipe of how I work.
  • TIF_HIREZ: I also create this folder now as I will need it at the end to receive my TIFFs, flattened and ready for delivery.
  • JPEG_LOWREZ: Finally, I create a folder to store all the client approbation that I sent during the retouching process. I save an image as JPEG only for that reason and to upload to a web site. I never personally send a file to be printed on a external lab so I don’t need to save a JPEG as high quality. Approval is all I need.

Back on the Editing Path

When all my RAW files are in their appropriate folders, I drag and drop them to my LR icon on my dock bar. LR then opens and will ask for some information before it can process the file. I create the 1:1 preview there, apply a setting that I use basically on every image that goes into LR. I call this my basic import setting: zero sharpen, a bit of exposure, a bit of recovery, a bit of fill light, black, contrast, clarity, vibrance, etc. This is a setting that I need and always use to start a file to get a good-looking image while it’s being imported. This setting will be tweaked to taste later, but as a start it’s perfect. I don’t need to add metadata or keywords, as I will not keep those images in LR when the hi-res files are delivered to my client. I will simply do the research on the images using my client’s name on a CD/DVD/hard drive database.

When the files are imported I start my retouching journey there by getting the best original digital negative to be exported in Adobe Photoshop CS3 for later use. I call those RAWs “digital negatives” because that’s what they are for me—files that need to be developed carefully in order to be worked and printed like a traditional negative would be prepared before going into the darkroom stage.

Phase I: Lightroom RAW Processing

What I do is simple yet effective for my future use. The following covers my own workflow for RAW processing in the LR DEVELOP module:

  • TOP HISTOGRAM: I don’t use the histogram. As I calibrate my monitor regularly with a reliable device, what I see is what I get, Also, I work with top photographers that know how to expose their subjects and therefore the images are pretty good to start with.
  • COLOR BALANCE: I fine tune my color balance according to the mood we want in the end (I don’t play much with the tint slider as I find my color balance really good as is. I sometimes remove a bit of red when I push the warm feeling too far.)
  • EXPOSURE: I adjust by holding the ALT key (that gives perfect results without blowing my highlights). The screen turns black and by moving the slider I make sure that no color appears in the process. By using the slider to get the file over- or under-exposed I always get the best exposure. Be careful to set your RECOVERY first to 0 at that stage because if not you would apply a correction over it and risk pushing the correction too far. I know it may sound strange to apply it during my import and remove it after, but sometimes my basic settings will work as is and if that’s the case, I just don’t touch it.
  • RECOVERY: as explained previously. Recovery is there to get back some details in blown-out highlight or to simply get your whites less washed out or to give them more density. I also use this tool by holding down the ALT key. I generally prefer using it just by looking at the results on the screen.
  • FILL LIGHT: I set this to 3-5, which is generally enough for well-exposed images. Fill Light is used to get the extra details in the shadows.
  • BLACK: move the slider to 2-3 to get my black richer.
  • BRIGHTNESS: I never adjust this but leave it at 50. I found the brightness/contrast tool in prior versions of Photoshop to be a pretty bad tool and that impression has stuck with me. Correcting the exposure slider is enough for me.
  • CONTRAST: I put around 25-35, not much. I like the image to be well contrasted but not in excess.
  • CLARITY: is pretty good at redefining the edge of a person, hairs or others items that could need this extra lift. I use it at around 20-30. If you use it too much you will notice a darker halo around your subject that will give it a surreal look.
  • VIBRANCE: I generally put 10 as it makes the colors pop just enough.
  • SATURATION: I never adjust this, as I find it too strong even at a little %.
  • CURVE: I rarely use the curve tool in LR. As previously stated, the images I get are rarely in need of major darkroom corrections and are pretty well exposed. If I know I will stay in LR until the end and will not export to Photoshop, I will use it to get the best file there.
  • HSL tab: In need, I will use this to fix some color, adding more black to them, getting a richer red for the lips in case of a portrait for example, but never too much.
  • DETAIL: I put everything at its lowest value to do it in Photoshop instead. Just a matter of simplicity and ease of use for me.
  • LENS CORRECTIONS: I don’t use this tab for professional images. Again, in need of removing/adding a vignette to my image I do it with a mask and a curve in Photoshop.
  • CAMERA CALIBRATION: Depending on the camera used, I play a bit there. For example, files from a Canon 5D I will require removal of a bit of red and desaturate it.

Voila! I just covered what I normally do in LR, which takes around 30 seconds per image to develop each to my standards. I then select them all and export them to my pre-dedicated folder so I can finalize all those images in around 3 hours each.

3 hours?! “My God, what do you do to them?! Did you not just develop them carefully enough?” Yes indeed, but in the fashion/beauty shot/lingerie/commercial ad industry, more have to be done on an image to please the people who buy those styles or brands. No one will like to buy a dress if the girl on the poster looks bad (I’m speaking of current trends—this could change in the future).

Phase II: Photoshop Fashion Shoot Wizardry

  • Open the image and apply a Smart Sharpen to it to remove the softness of the lens only.
  • Fine tune the general light, mood, color, and get the image where the photographer intended it to be when he took the image, or bring it further by using all the usual tools, levels, and curves to refine the contrast.
  • Color balance to add/remove color cast.
  • Hue/saturation adjustment and selective color adjustments to make the color on the image pop.

Hint: Read Real World Image Sharpening with Adobe Photoshop CS2 by Bruce Fraser—the best book out there to learn all you need to know about sharpening.

Desaturated-Bronze-Glamour-High-End-Magazine-Cover Color

I’ll share a super secret tip with you on how to create this popular high-end magazine cover color.

Ready?

  1. Adjustments—> hue/saturation.
  2. Desaturate -100.
  3. Change the layer mode to Overlay.
  4. Make another adjustment—> hue/saturation.
  5. Desaturate -100.
  6. Adjust to taste with the opacity.
  7. Add an adjustment color balance.
  8. Add some yellow, green, red to get a brownish color.
  9. And then, sorry I can’t write the rest, a secret is a secret!

All that is done on the whole image, not on a local area. Since I would have to move, remove, add, liquify, etc., many parts of the image to get the best shape as possible, it would be a major loss of time to locally optimize a file only to have to redo it later on the final image, don’t you think?

Fashion Lingerie Editorial Post-Processing

For Lingerie Editorial work, for the most part, I’m redoing or optimizing the girl’s shape. This includes adding or removing anything that would make for a better image for today’s standards, and also applying some digital editing to help the clothes to look like they fit perfectly on them. Other edits include reducing shadows in areas and softening the skin to get this porcelain look but keeping the skin textured.

There are many plug-ins out there for learning about this type of image processing work and many techniques described on the web. Also, I highly recommend that you read Adobe Photoshop CS3 for Photographers: A Professional Image Editor’s Guide to the Creative use of Photoshop for the Macintosh and PC by Martin Evening. Everyone has their own recipe for post-processing. I got my secret recipes for digital editing by reading, searching, exploring, trial and error until I get what I want, and most importantly what my clients want.

After all is done, I do another sharpening pass but locally using the Smart Sharpen. This is done on a background copy with a mask so I can selective emphasize only the eyes, mouth, lips, and other details that will help bring the image on a higher level of definition. For this stage in the processing, I use Photoshop, not because LR couldn’t do what I need as for the darkroom portion of the editing process, but because since I know I would have to use Photoshop anyway to fix the image, I prefer to do everything I need there and also have the ability to reduce or fine tune my settings on a retouched hi-res original.

I never crop my image in LR. I prefer to leave this step for the photographer, as he may want to remove or crop his image to a predefined magazine size. I also keep the original uncropped for his portfolio. I also never enlarge an original in that stage. I prefer to do it on a flattened retouched uncropped copy to conserve the best quality original as possible.

After I’m pleased with the editing results, I send the photographer a mid-res version of the file (8×12 @ 200dpi JPEG compressed using quality 10, sRGB profile). I resend the file when we are at the last stage of fine tuning. The photographer comes to my studio and we finalize the coloration and other fine details that may have been overlooked. That stage can take about one hour per image and it is crucial that the photographer sees the final image on my calibrated monitor. Once it’s done, the photographer sends it to his client for the final approval. My editing workflow is pretty fast but to the point. When I get the approval, I prepare the file for the final export that I will put on my FTP.

Exporting

To speed up the exporting process, I created an action that does everything I need to my final hi-res images, instead of opening every image one by one to apply some settings to them. It’s easier and faster that way. The steps I take to finalize images are always the same. An action is fairly simple to create and, when combined with Bridge and Photoshop Image Processor, saves me a huge amount of time.

Creating a Photographer Action

If I deliver to a photographer only, I will give him the best file possible.

  1. Create a new action, give it a name, a color, an F key in need. Don’t include a close or save in your action—it will certainly create an error later once you try to save to a different directory. Also, I don’t resize my image in this action set, since this is a generic action for my everyday hi-res delivery only.
  2. Press OK.
  3. Select FLATTEN IMAGE from the layer palette.
  4. Voila.

Creating a Magazine or Publication Action

If I deliver directly to a magazine instead, more steps are required. I’ve been using this action for many years to send material to high-end fashion magazines.

  1. Create a new action, give it a name and a color. Don’t include a close or save in your action. It will certainly create a error later once you try to save to a different directory. Also, I don’t resize my image in this action set, since this is a generic action for my everyday hi-res delivery only.
  2. Press OK.
  3. Select FLATTEN IMAGE from the layer palette.
  4. Select EDIT —> CONVERT TO PROFILE —> ADOBE RGB (I work with Pro Photo in 16 bits and I don’t want to deliver that kind of color and bit information to magazine. Many wouldn’t know how to produce good CMYK from it.)
  5. Select IMAGE MODE —> 16-bit—> 8-bit (same reason as above).
  6. Now here’s the tricky part. I picked up this trick from Jeff Shewee in a conference he was doing years ago, and frankly it works! It’s not for everybody, and you have to understand some basic color conversion and CMYK difference as for the paper choice, ink limit, kind of press etc.
  7. Select CONVERT TO PROFILE —> CUSTOM CMYK (I have defined a generic setting that works pretty well as to keep my color like my RGB as much as possible, knowing that color gammut compression would append, but up until now, this setting was pretty good for all my commercial press purposes. I can’t share this recipe, however, but you can use the US SWOP COATED/UNCOATED setting and it will work fine.)
  8. Select CONVERT TO PROFILE —> sRGB Doing those two steps will assure me that now all colors are printable and that the magazine doesn’t have to mess with them and try to get something I don’t want. Converting it back to sRGB and the image will be good for any other use later without having color problems. I have far better results than before when I would let the in-house tech do the CMYK conversion. I only do this for magazine use because normally my ad agency clients have the best post-production team I know in-house.
  9. Add a little adjustment layer curve that will get back some contrast.
  10. Add a little adjustment layer hue/saturation to pop the color.
  11. Add an adjustment layer selective color BLACK around +2 in the BLACK ONLY, to make the black kind of pop.
  12. Select FLATTEN IMAGE from the layer palette.
  13. Voila, the action in ready to be applied to all my hi-res images.

Image Processor

I use IMAGE PROCESSOR a lot because it can do multiple steps in one window. To access it, I go into BRIDGE, select the file to be processed, then in the top menu bar I go into TOOLS —> PHOTOSHOP—> IMAGE PROCESSOR.

In there I will do the following:

  1. Define where I want those images to be saved, remember the TIF_HIREZ folder I created earlier? I select this folder.
  2. For the file type, I could select anything I would need, but for now I just select SAVE AS TIFF, selecting the LZW compression, uncheck the “resize to fit” selection.
  3. In the RUN ACTION I select my MAGAZINE ACTION, add the photographer’s copyright and select INCLUDE ICC PROFILE.
  4. Press RUN.

A moment later, I have my 8 hi-res TIFF 8-bit sRGB files ready for delivery. Perfect. If I had needed to also create JPEGs, I would have selected the option in #2, converted to sRGB, quality 10, and resized to the size I needed in pixels. If you have horizontal and vertical images in the same folder and want them at a specific width or height just enter the same value in both the empty boxes and the final files will all have the same pixel size on their longer side.

When the final hi-res images are finished, I open them all individually in Photoshop to crop them and apply a final sharpen know as OUTPUT SHARPEN. I crop them as per the photographer’s instruction, leaving a 1/4 inch more around the image to give bleed latitude to the magazine’s graphic designer. As for the sharpening I do it at the very end after the file is cropped and is applied when my image is at ACTUAL PIXELS (100%). When done, the image is judged at 25% to see if the sharpening was too strong or not strong enough. As needed, I will go back one step and refine my settings.

Now I’m ready to send the images to my client via DVD or FTP. Usually, they like both methods—the speed of the FTP and the backup of DVD by express courier, the cost of both are included in my fee.

FTP Delivery

I use Transmit for my FTP transfer. It’s reliable and easy to use. Before I send the TIFFs, I create a folder with the photographer’s name and compress this folder using Stuffit 12 in a zip format to make sure that the client has only one file to download.

I have set an INPUT and OUTPUT folder on my FTP so all my outgoing files go into the same folder, but into different subfolder names. For example, OUTPUT —> BAZAAR —> JOHNSMITH —> JOHNSMITH_BAZAARP08.zip

I have a fast connection so it’s pretty quick to upload this folder. Once it’s finished, I send the information to my client so they can download the folder and I ask for a receipt confirmation. The file stays there for 48 hrs as a security measure for me and the magazine. I have defined a flat rate for FTP delivery so it helps cover the expense of maintaining a web site, a fast connection, and a dedicated server. I’m in business to stay in business so there’s nothing to be shy to ask your client to pay for that service.

DVD Delivery

When I deliver by DVD, I produce a nice little jacket with the small thumbnail and a nice cover, basically a 10×5 that could be easily cut and folded and inserted in a plastic sleeve. All my DVDs have been previously printed with my logo and information. I only have to handwrite the project name on it. I also create Avery stickers with my info and my client’s name and address. In the end, the delivered DVD looks slick, professional and it shows that I care about the project up to the finer minute details. This is a small price to pay to keep your client for a long period of time. When the files have been delivered by FTP and DVD, it’s now time for me to backup those files for future use or simply to keep track of what I have done for that client.

Archiving and Backup

My archiving strategy is simple. I have two kinds of backup methods: the first is an everyday backup for my in-progress jobs and the second is the job-is-finished backup.

1. Everyday Backup

This is the most important backup, because I’m the only one with the in-progress PSD files and I don’t want to loose anything and thus have to rework everything if that were to happen. I’m pretty paranoid about it. It may appear way too time consuming and perhaps a little excessive, but I’d rather take ten minutes to back up an image for security reasons rather than have to redo the three hours of work that went into the editing to get back to where I was before the file was lost.

I work on a Mac Pro that has a 4×250G internal hard drive, #1 and 2 are set as a RAID 0 drive; it’s fast but not secure. Everything is on it: software and client’s files. Since I know that it’s not secure, the #3 disk acts as the backup one. Once a month, I format it and clone my entire system: software, mail, music, client files to it using Intego Personal Backup so I know that every month I have a fresh system with all my work backed up in case the RAID fails. Every night, I copy only (or replace) the file I’m working on in the client directory. I like this manual approach since it give me control on what

to replace or not. I also copy those in-progress files every night onto an external Lacie 500GB Firewire 800 drive that I bring home with me. I told you I was paranoid.

Thus, if the RAID fails, I’m backed up. If the second hard drive fails I’m backed up. If my whole computer crashes or gets damaged, stolen, or lost, I’m backed up. The #4 internal drive serves as a scratch disk for Photoshop use only. I format it once in a while when I think about it. Perhaps formatting the #4 internal drive is not important, but it gives me something to do in my spare time.

2. The Job-is-Finished Backup

Since the files have already been sent to the photographer and the magazine (two existing copies outside my studio), I just burn DVDs that have specific names: DVD_132, 133, 134, etc.

On those DVDs I will have the complete folder, for example STEPHANEMILHOMME/BAZAAR_SPRING08, that contains everything except the RAW files I did not use (sometimes a photo session could total around 1-2 GB per style/shot, for an editorial that has 8 images equals about 16 GB) Since the photographer is responsible to do his own backup, I don’t need to have them myself.

The DVD will be labeled: STEPHANEMILHOMME/BAZAAR_SPRING08. In the main folder, those sub folders are called RAW_SELECTED, PSD_HIREZ, TIF_HIREZ, and JPEG_LOWREZ. I could simply delete the TIFF and the JPEG folder if I needed space, but it will save me time in need of those files if I keep them.

When the DVD is ready to burn I use Roxio Toast and when finished I trash the folder from my computer. I then use a cataloging software to keep my list of DVDs. This is pretty useful when you want to do research on a particular client without having to manually open all your DVDs to find your file. It’s pretty rare, and never has happened yet that a client calls me after a shoot to get a copy of the image again. Since I work mainly on fashion photoshoots, the images are useful for one season only, same with commercial ads for the most part. I don’t really have to make sure I will still have the material in 50 years. That said, all my personal images are kept on CDs/DVDs/Hard drives, and are still in perfect condition after 12 years. I keep them in an acid free folder, in a drawer. As of last week, all of them (randomly chosen) were opening correctly.

Billing

How do I charge for my work?

I first discuss with the agency or the photographer about their needs for a specific project: what they expect, what the image should look like, what they have in mind. From there we see what their budget is. I prefer to work with a budget—rarely do I charge by the hour as I sometimes have to make a package deal. Even if I’m pretty good at estimating how long it should take, I prefer working (and my clients prefer this also) with a fixed budget. They know how much it will cost and it’s easier to have it approved by their accounting department.

To give you an idea, I just finished a retouching job for a high-end hair and cosmetic client. They required 8 images, and my job entailed mainly skin retouching and darkroom enhancement. I billed them $3000CAN for a 24-hr-long job. Pretty decent!

Keep in mind that the prices are for the Canadian market. I know that we are less expensive than in the US for the same quality of service. There’s not much I can do about that. For example, I know that a same level photo retoucher in the US makes around 2x what I make per hour, plus the exchange rate—unbelievable! What can I do, move to Paris?! That’s one option, but the living cost over there is 4x what it costs me to live really really well in Canada. So I stay here and stop thinking about what I could do elsewhere since I don’t live there.

For some projects, I have fixed amounts, like when I do editorial for some fashion magazines. They usually don’t pay the photographer much, and thus I also have to make a little curve in my fee in exchange for having my name in the magazine, a kind of a free publicity. The more you show your work around, the more you look busy and well-represented, the more clients will contact you because it looks like you’re the one on top. Photographers do it, make up artists do it, I do it. For editorial, I bill per image, regardless of how long it will take, but I have the privilege to turn down the job if I don’t feel like it could help me by doing it. I normally do one editorial assignment per month, with different photographers and different magazines.

As a digi-tech (part-time, when I’m not booked for photo retouching or as part of a combo), I bill on a per-day basis. My fee includes my equipment: iMac calibrated, APC battery backup, hard drive, DVD, graphic tablet, basically anything I would need to do my job like a pro. I only do basic retouching and darkroom editing as I’m not there as a photo retoucher but as a digi-tech. I normally accept a digi-tech job knowing that I will also get the photo retouching part. The client/photographer likes to have me on set so when they have a complex setup that requires a lot of combination, collage and difficult work, I’m there already to get the missing puzzle pieces and make sure that I have everything that I will need later to cover myself for the photo retouching portion of the job.

My regular fee is for a 10-hour-a-day job, and if we need to go over time then I have a per-hour rate. It’s pretty rare that I have to charge more. Everybody likes it when the job is done quickly—in 10 hours! If I have to travel out of town within a radius of a couple hours, I don’t charge the client for it, but all the expenses such as hotel room, gas, meals, etc., are charged to the client. If I need to travel by plane, I will also add a per diem budget for meals and a special fee, normally a half-day rate, for my travel time.

Conclusion

Over the years, I’ve developed a process that is simplified, quick, and delivers professional results to my clients. I’ve tailored my system and workflow to suit my needs and the needs of my clients. I suggest doing your own experimentation, research, trial and error to find the methods that work best for you.

More

About the Author

Patrick Lavoie has a degree in photography from Cégep du Vieux-Montréal. Over the past several years, Patrick has put his knowledge of photography to work as Art Director and designer for the BOHA design agency in Montreal. His diverse background has led him towards a specialization in photo retouching, digital darkroom and fine art printing. More »

Example Images from Patrick’s Gallery


Text ©2008 Patrick Lavoie. Photos ©2008 the respective photographers, digital editing and post-processing by Patrick Lavoie.

Article revised September 2008.

Readers' Comments


Add a comment



John Donnelly , August 21, 2008; 09:05 P.M.

Thanks for the detail converting and saving work on the digital images. So much work can be lost if left to less experienced staff or outsource production. You are the original and the final knowing what the original for intended project is. I especially appreciate the comment about corrupt images and errors. I have been a film photographer before and in college (1980's in upstate NY) Zeiss compact, Pentax K1000, Mamyia C330, Graflex, but I switched to video projection in 1982 and have been adjusting for RGB color on the fly in live environments. There is so much objective subject matter in the retouching of flesh/skin tones. My work has lent itself to the affect of lighting / filter on the subject capture through a video camera where it becomes an electronic image then to a processor and distribution and finally to my video projector where I must make the final adjustments to genuinely reflect the overall quality on the original image usually up to eighty feet away. I would be interested in your method for retouching skin tones in digital and did you do any airbrush work before. I hope this is not to far off I mean to go back over the article in more detail. John Donnelly New Rochelle NY

Jen Lambert , August 22, 2008; 01:55 P.M.

Thanks for providing this article, Patrick. I know I've always valued your opinion over in the Digital Darkroom forum, so its great to be able to read about what you do in detail. I look forward to reading more from you.

Michael Evans , August 24, 2008; 12:49 A.M.

This was a great article. Thanks for dedicating more of your time.

Sebastian Free , September 10, 2008; 05:47 A.M.

Thanks a lot Patrick! A wonderful article that let amateurs like me get an impresion of what a professional does. Excellent!

Ilze Lucero , September 12, 2008; 11:21 A.M.

Thank you

Norbert Pogrzeba , September 17, 2008; 02:58 A.M.

Great Article!!!!! Thank you for sharing this informations to us.

Best regards from Germany Norbert

Yegor Korzh , September 25, 2008; 10:46 P.M.

Great article, thanks for sharing!

Yegor

Greg Neils , October 02, 2008; 09:24 A.M.

Wow! You've covered it in detail and kept your secrets. Thank you for taking the time to share.

Tim Lookingbill , October 03, 2008; 12:58 P.M.

Great looking work, Patrick.

Any before and after presentations planned for your gallery and homepage?

It'ld be nice to see YOUR talent distinguished from the talent of the photographer which from the looks of your gallery you're in good company.

Patrick Lavoie , October 03, 2008; 07:10 P.M.

Unfortunatly, i cant and even if i can, i would not : )

Expert know that the images they are seing are obviously been retouched, and they base there judment on that..to see if the retouching look good, if you can still see skin texture..if your good or not, or at what level you are.

Rarely i have been ask by a pro to show the before and after, and when i said rarely its close to none. I understand that for some, there is a curiosity to see what the model look like, or what the photographer capture before, or what do i add?

Let say, that the image look good before for sure, but after, they look stunning : ) so whe all know that something have been done, whe all know that a girls doestn look like that even if she is a top model...and that what the market is selling; dream.

If you want to see before and after, i will be glad to retouche one of your best raw image for a small fee, than you will compare them, and see all the magic appening ; )

thanks for your comment, all of you, i appreciate.

Edgar Maivel , October 07, 2008; 02:52 P.M.

Hi Patrick, great article, i see that you are using ACR and LR2 for most of RAW processing, do you use native to DB software for processing raw files? I have found that files ACR from 5d and phase one lay on the "red" side, leaf on "yellow", sinar "green" . And when i open it native software it looks "different". Thanks! Best regards,

Patrick Lavoie , October 08, 2008; 10:53 P.M.

Edgard, yes youre rigth, Lr2 and ACR tend to developed the file a bit on the red sire, but when properly set, or preset created, i got a spot on development.

It is for me by far the best software to get my image fast, and easily will full detail in Photoshop.

Calvin Choy , October 10, 2008; 03:07 A.M.

"And then, sorry I can’t write the rest, a secret is a secret!"

What a teaser :p hahaha

Martin Jordan , November 06, 2008; 07:16 P.M.

I loved the way you detailed every step. You sounded like me when I'm describing something, but I'm often ridiculed for being long winded. But details and communicating clearly is very important to me (and obviously to you) so I appreciate the time you took to spell this process out. I printed this out and put in my tips binder.

Thanks again so much!

Joseph Snively , November 18, 2008; 10:44 A.M.

Thanks so much for the post. I am not in the world of fashion photography, but I do some high-flow, quick turnaround processing jobs and I liked seeing how you logically thought through the process to make it simple for yourself and dificult to mess up. Even if you came back to your files months or years later, you would be able to easily navigate to the files you need and in a relavent context to the customer's needs and your needs. Very good job.

Rick Ogan , November 20, 2008; 10:55 P.M.

Thanks for the great article. I have been approched to do my very first shoot for a young lady aspiring to be a fashion model. Great job.

Joel Bedford , December 01, 2008; 12:11 A.M.

Wicked article, Patrick. Thanks for going into all the details...

You know, we've actually worked together before a few times (I work as the model, though) with Leda and Pierre and a few others...I'm usually looking over your shoulder to see what you're doing, from a distance. Happy that you wrote about it concisely...

Thanks!

Joel Bedford (Next)

Garrison K. , December 15, 2008; 11:41 P.M.

Thanks and very generous of you, man.

Patrick Lavoie , December 17, 2008; 12:42 P.M.

Thanks to all of you that have take the time to read it, and write a comment.

Im on photo.net to help others, for free..and when people appreciate it, i feel good : )

Dont hesitate to write me about more questions, if i can it will be my pleasure to answer them.

Andrew Prokos , February 07, 2009; 11:51 A.M.

Great advice Patrick...very insightful for those of us who don't shoot fashion. I personally don't use a RAID anymore...I found on my G5 that the RAID was unstable and kept corruping. it was one of the first Mac G5 models though so perhaps its better now. I backup my entire system with my old firewire drives which I had left over when i switched to the faster SATA drives. Firewire was always relaible, if a bit slower than a RAID.

RedStar RedStar , September 23, 2009; 11:36 P.M.

wow...this is great! Thank you

Deirdre Organ , February 07, 2010; 07:00 P.M.

Excellent insight. Thank you Patrick

Nelson Auge , March 17, 2010; 02:03 P.M.

Great article- I find my method to be nearly identical to yours, and it is the result of years of assisting, shooting, and retouching. However, I am somewhat disappointed that you withheld much very useful information. I have taught to share information and that the good grace and karma come back to you- why all the secrets? That being said, I do understand that when you do your time in the trenches, you relish the rewards and I do feel that others should do their time as well, without being handed our hard won secrets. I am very interested in your generic custom cmyk profile, and I am thinking that you do something with the GCR settings as to Dan Margulis? Anyway, thanks much- awesome article, Nelson Auge' Louisville, KY 40207 nelsonaugeimaging.com

Patrick Lavoie , March 17, 2010; 02:18 P.M.

Thanks for the good word.

My good karma level being already pretty full i can keep some secret from time to time without too much damage ; ) But what very useful information you are disapointed of not seing here, or what would you have love to see? im curious. I would like to know some of your secret too, im sure it would help others.. feel free to add it here! ; )

Rarindra Prakarsa , January 11, 2011; 07:30 A.M.

Great article...!

Phil Beard , October 22, 2011; 02:20 P.M.

 

Great article thank you so much for sharing.. I have a few screen cast tutorials.. I am relitively new to this but I thought I could share one here if anyone was interested..

 

This one is a very simple but effective tut helping photoshop users create"The Perfect Vignette"

 

This one is a 

 

Debi Sen Gupta , April 16, 2013; 02:40 A.M.

Enjoyed the article and have got many ideas how to adopt to my work. Thanks s much for making the effort.

Are you planning to update this anytime especially wrt the post processing part?

Patrick Lavoie , May 30, 2013; 09:29 A.M.

Hi, i dont plan in a near future to upgrade this article, but its still mainly the way it work today in 2013.. replace the version of the software for the current one, and a faster computer ; )

 

thanks for your interest.


Add a comment



Notify me of comments